1 - Introduction

There are two ways of registering the workers passport, whether on Records - Workers, or on “Passports” which will be in this article. The main function must be a second path, but a faster search way.

2 - Permissions

To access this functionality, the permission “Maintain Passports” must be granted to the responsible profiles for operate and control the functionality.

To grant such access, read the article: Granting Access Permissions (Previous version)

3 - Registering a new passport

3.1 To start the procedure, the user must go to: Records > HR > Expats > Passports.

3.2 After the access, the page below will be displayed. On this page will be listed all passports already registered on DRAKE.

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3.3 Click on “Add” to include a new passport.

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3.4 A new window named “Manage Passport“ will be displayed with the tabs “Main“ and “Validities“.

On the tab “Main“, inform the passport data, such as name, number and expiring date.

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3.5 There are cases where the passport’s expiring date may vary according to customer’s policy.

E.g.: The worker has a passport issued on 09/09/20012 and the expiry date is on 08/09/2022. However, the client demands that the passports are renewed every 5 years.

On cases like these, the tab “Validities” must have the expiry date according to the client’s definition.

For this, click on the “Add” button, the “Client Validity” will be displayed. Inform the company that demands this validity and the expiry date.

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Click on “Save and Close“ to finish.

3.6 After filling the fields on the tab “Main” and if necessary, the tab “Validities”, click on “Save and Close” to finish the registering passports process.

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4 - Changing a registered passport

4.1 To change the information of a registered passport, click above it.

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4.2 After this, the window to record will be displayed. Change the information and click on “Save and Close” to finish the process.

5 - Deleting a passport

5.1 To delete a passport, select the passport and click on “Delete”.

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