1.1 The Logistic Order process consists on sending confirmed logistic needs to suppliers recorded and implemented on system.

This task is extremely important to the logistics requester, considering that after this, as the results of the daily activities come from it.

1.2 The requester must select daily the logistic needs that must be sent to the suppliers. For this, it is necessary to define:

• The supplier to attend the order Cadastro - Entidades

• The generated cost of the needs Cadastros - Custos dos trechos

1.3 So DRAKE can set the generated cost, it is necessary to register the suppliers pricing table (preferably when implementing), being defined:

• Booking pricing table

• Executive transportation, bus and van, according to the paths

• For flight tickets it is possible to estimate an average price

2 - Permissions

To access this page, the option "Maintain Logistic Orders" and “Issue Embark Notification Report“ must be granted to the responsible profiles for controlling the functionality.

• “Approve logistic order “ - allows to use the button “Approve” for logistic orders approvals.

• “Change approved logistic order“ - Any routine to manage logistics, button “Request“. It allows to change schedules even after their approval.

To grant such permission, read the article: Granting Access Permissions.

3 - Requesting a confirmed need

3.1 Go to the menu: Tasks> Logistics > Control Logistic Needs.

3.2 The page below will be displayed with all the existing logistic needs on DRAKE.

Open

3.3 The next step is to select the desired need, then click on "Request".

Open

3.4 The page “Logistic request” will be displayed.

3.5 Fill the fields with request basic information.

• Date: Date of the request.

• Supplier: Entity that will provide the service. For further information go to: Cadastro - Entidades

• Operational Unit: Unit the workers will be embark. For further information go to: Cadastros - Turmas

• Cost Center: Cost Center of the unit. For further information, go to: Cadastro - Centro de Custo

• Issuer: Which user will be responsible for the request. For further information go to: https://sapiensia.atlassian.net/wiki/spaces/STAFF/pages/3408352

• Reason: Inform the request type. For further information go to: Cadastros - Motivo de requisição logística

3.6 After filling the fields above, the request must be sent for approval. This action is performed by clicking on the button “Request Approval”.

If the Logistic Need cost is according to the estimated limit on the system, DRAKE will inform that the item was saved successfully.

3.7 To approve a request, click on “Approve”. After approval, the request can be sent to the supplier.

3.8 Next, click on “Send Request”. DRAKE will send the request to the informed supplier. If the cost limit overpass, will necessary to print the request so it can be approved by the responsible department.

After complete, the logistic need will be changed to status Sent, informing that the request has been sent to the supplier.

3.9 To search for the generated logistic need, go to the page “Logistic Orders“ and search by the order’s code.

4 - “Logistic Orders” page instructions

4.1 Go to the page: Tasks > Logistics > Logistic Orders

4.2 The page will list all the requests generated through “Control Logistic Needs” and clicking above them can change the information and re-send the request.

4.3 To add a new logistic request in this page, the logistic need must be on the page “Control Logistic Needs” with “Confirmed” status. When clicking on “Add” the user will be redirected to the default page:

To use it, the user must search for the date and the supplier with “Confirmed” status. If it is done correctly, this will be displayed on the bottom of the logistic needs and the request can be sent in batch to supplier.