1- Introduction

Operational Units are the places where the workers perform their functions, whether they are Offshore, Onshore or extra units. These units will be essential for us to create embarks, disembarks and add workers in units managed onshore.

1 1- Introduction
2 2 - Permissions
3 3 - Registering a new Operational Unit
4 4 - Editing an Operational Unit
5 5 - Deleting Operational Units

2 - Permissions

To access this functionality the permission “Maintain Units” must be given to the responsible profiles to manage the registration.

To grant this permission, read the article: Granting Access Permissions

3 - Registering a new Operational Unit

3.1 To register a new operational unit, follow the path: Records > Crew Change > Units

3.2 Done that, the screen “Operational Units” will be displayed, listing all units (OUs) already registered on system. In this page is also possible to register a new unit by clicking on the button “Add”.

3.3 Next, a window will be opened containing the following tabs: Main, Vessel information, Validators, Radio Frequencies, Logistic and TR details.

3.4 Tab“Main”

In this tab will be added the basic information regarding the operational unit.

FIELD	DESCRIPTION

FIELD	DESCRIPTION
Acronym	Unit acronym or abbreviation. Free text
Description	Unit’s name. Free text
Type	Onshore, Offshore or Extra. This will be categorized for DRAKE
Color	Define a color that can be used in order to achieve customized reports in: Reports - Custom Queries and vacation coverage in: Tasks - Operation - Coverage Planning
Base	Base means the “Onshore” unit. If the parameter is active and it has an address linked, it can be used on disembark schedule (rest period scheduled).
Airport	The airport that will lead the workers to this unit.
Cost Center	Cost center linked to the unit. This information can be predefined on: Records - Cost Center
Initial Work Schedule	The initial shift of the unit. This information is predefined on: Records - Shifts
Focus on local content	If the unit manager select this option, it will be used by DRAKE to calculate the percentage of local workers and expatriate onboard. This information is predefined on: Records - Local Content.

3.6 Tab “Vessel Information”

All information in these fields are free text data type. Here you can inform the data for internal query regarding the unit.

3.6 Tab“Validators”

When scheduling embarks and disembarks, DRAKE validate many factors defined in “Parameters” (For further information regarding parameter, visit the article: Parameters - Schedule Validators ). These validators star active for all operational units. In case it feels necessary to create an exclusive validation for this operational unit, click on “Customized Validator”. All the active validators for this unit will be imported, being possible to add or delete the existent validators, creating a customized validator.

3.6.1 To add a validator, click on “Add”.

3.6.2 Next, a new window will be opened. Select the validator and the configuration.

Validator: Validator type to be applied.

3.7 Tab“Radio Frequencies”

In this page is possible to add the unit’s Radio Frequency history, where can be added information for customized reports by offshore workers.

3.8 Tab“Logistics”

Can define parameters regarding the Unit logistics, such as embark address, standard time for embark and disembarks, etc.

The field “Embark Address” search for predefined information, registered on Records - Addresses . Training responsible and Training logistic contact can be filled if necessary (by having a person responsible in this case), both originated from "Workers" registration (Records - Workers ).

3.9 Tab“TR details”

Include the information that will be considered relevant while creating TR (Travel requests). For this, select the options below.

3.10 After finishing the registration, click on “Save and Close” to close or “Save and New” to register a new Operational Unit (OU).

Done that, the Operational Unit will be displayed on the list.

4 - Editing an Operational Unit

4.1 To edit the Operational Unit, click above the listed unit.

4.2 Next, a new window will be opened containing all registration data. Edit the necessary information and finish by clicking on “Save and Close”.

5 - Deleting Operational Units

5.1 To delete one or more Operational Units, select the units to be deleted and click on “Delete” to finish.

Behind DRAKE is a database where the information entered into the system is linked internally, thus creating a complex network. If you try to delete an item that has a link with other pertinent information, the system will block your action. In this case, unlink any and all possible information linked to the unit record.

Sapiensia Help Desk

Records - Units

1- Introduction

2 - Permissions

3 - Registering a new Operational Unit

4 - Editing an Operational Unit

5 - Deleting Operational Units

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